The function will look for something exactly like the lookup. More examples of how it works Exact matches: The blue area columns are numbered (see the red letters at the top) and this is the number required for the returned value. Now Excel can return any value in row 4 as long as it is in the blue area range. Excel looks for 12658 in the first column of the table array (blue) and finds Steve in I4. The member ID is in A4 (yellow) and the table array is defined in blue (H4:K14). If the data you want to search in is in a column, a VLOOKUP is needed because you want to search vertically. In the second example, the member IDs are listed in column H (H4:H14) and the relevant information for each member is listed in the row next to this. The search is not case sensitive, but it is character sensitive. When it finds the member ID in B24, it can now give you any value listed below B24 as long as it is in the defined blue area (B24:L27). In Excel, the HLOOKUP takes the member ID (marked yellow) from A4 and compares it to the first data in the top row of the table array (blue area). To find the first name of the member for the workshop registration, you would add an HLOOKUP to the column B cell to find the member’s first name from the member’s information below. You will have to use a lookup that searches horizontally - HLOOKUP. In the example below, member IDs are spread across rows with details down the column. When to use HLOOKUP vs VLOOKUP Example 1: HLOOKUP True or approximate match needs the search column to be sorted in ascending order (small to large) and will return the next smaller value than the one required if that value is not found.False or exact match will search for a value exactly the same as the lookup.The column in the table_array to be returned.The column containing the returned value should also be included in the range.The column or row potentially containing the lookup value must be in the left column of this range (VLOOKUP) or the top row (HLOOKUP).=HLOOKUP(lookup_value, table_array, col_index_num, ) =VLOOKUP(lookup_value, table_array, col_index_num, ) Check out our XLOOKUP resource for more information and examples of this new function. XLOOKUP is not available to all versions of Excel yet, but if you think H/VLOOKUP is handy, you'll want to learn about XLOOKUP. Quick Tip: If you have access to Microsoft 365, keep an eye out for the newer and improved XLOOKUP function. Lists are usually in columns, hence VLOOKUP is used more often in practice than HLOOKUP. The HLOOKUP will be used if the Member IDs are listed in a row. In the example below, we are using the Member ID field in the Workshop Registrations dataset to find the same Member ID in the Members dataset, to return the First Name linked to the ID.Ī VLOOKUP will be used if the Member IDs are in a column.
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